Overview of New Special Collection Systems

• Big picture, What and Why
• What resources are here
• Some basic examples
• More in-depth demos
  • Subject Librarians last week
  • Reference staff next Wednesday, April 3rd at 11am in Special Collections

Disambiguation

• Purposely unbranded, “Search the Archives”
• What this is?
  • Technology for the Espy Project
  • One of the deliverables, but not the content

• Quicksearch
  • Discovery Layer
• ArcLight
  • Archives Metadata (Finding Aids)
• Hyrax
  • Digital Repository

Where is this?

• It’s our website
• library.albany.edu/archive
• archives.albany.edu

One Search for Special Collections

• Official University Records
• New York Political Collections
• Death Penalty Collections
• German Émigré
• all other manuscript collections
  • Except Rare Books and Mathes

What can I find?

• Finding aids, digital content, everything from Luna
  • Records of collections, file series, individual folders
  • Digitized materials
  • Born-digital Materials
  • PDFs, Office documents
  • Images
  • Audio and Video
• Full Text search of digitized and born-digital records
• Web Archives
• Will soon include digitized Espy Papers

What can I find?

• Albany Student Press
• Senate Bills
• University Photographs
• WAMC Shows
• CSEA and UUP photos and publications
• Capital Punishment Clemency Petitions

How do I Navigate?

Extensible Access

Searching digital objects

↓

Requesting individual items

↓

Planning long term research

Requests and On-Demand Digitalization

• Requires minimal metadata
• Backend for uploading and reviewing
• Don’t know demand
• Don’t have established policies

Downloading, Linking, Embedding, Searching

• Download all online items
• URIs are persistent for linking and citing
• Embed content in any website
• Embed specific sub searches https://library.albany.edu/archive/use

Licensing and Rights

• All online items have license or rights statement
  • Public domain
  • CC-BY-NC-ND
  • Educational Use Permitted

Archives, Catalog, and Primo

Future Plans

• More Content!
  • Yearbooks
  • updated Senate and Provost records
  • More WAMC shows
• Data Clean up from past reference
• Digitize on-demand
• Future grants
• Smaller projects
  • Commencement programs
  • Senate bills
• UX improvements